The Smarter Way to Track Vacation & PTO
Vacation Tracker is an all-in-one, cloud-based PTO and vacation tracking software that helps businesses manage employee time off with ease. Track vacations, sick leave, holidays, and absences in one centralized system—no spreadsheets, no manual follow-ups.
Sign-up and start saving time on tracking your team's vacations and absence today!
Sign-up now & start tracking
* 10 day trial. No Commitment or Credit Card required.
Absence Management Simplified
VacationTracker helps businesses manage all types of employee absences and time-off policies in one place. From automated PTO accruals and allowances to blackout dates, approval limits, and employee substitutions, everything is handled automatically. Built-in reporting and analytics give managers full visibility into team availability and time-off trends.
3-Step Leave Request & Approval Process
- Staff can submit any type of leave request - vacation, sick leave, or PTO—directly in VacationTracker.
- Managers receive real-time notifications and can approve or deny requests in seconds.
- Team members are instantly informed of the approval decision, keeping everyone in sync.
Keep Informed
The always-accessible time-off calendar gives your team instant, real-time visibility into who’s off and when.
Time-Off Calendar
Get real-time visibility into employee vacations, PTO, and absences with a centralized time-off calendar. VacationTracker keeps availability data accurate, up to date, and instantly ready for planning and reporting across your organization.
Integrate VacationTracker with your Calendar
Integrate VacationTracker with popular calendar apps like Google Calendar and Microsoft Outlook to keep employee PTO, vacations, and absences automatically synced with your team’s schedule—all in one place.
Never Miss an Absence with Tailored Notifications
Stay on top of employee absences with fully customizable absence reminders.
Receive alerts based on specific absence types, departments, or locations.
Choose your notification schedule—daily, weekly, or custom—and get notified in advance of upcoming time off.
Automated Leave Management
Automate leave tracking and simplify time-off management like never before
Tracks All Types of Leave
- Track any type of leave with fully customizable absence policies
- Set rules by absence type, control concurrent leave, enforce notice periods and duration limits
- Eliminate manual calculations and reduce human error
Manage Locations and Departments with Ease
- Seamlessly create multiple locations and departments.
- Set location-specific holidays and leave policies.
- Restrict employee access based on location or department.
Automated Leave Accruals
- Automate accrual of days or hours based on your rules, by leave type, and on any schedule you choose.
- Track time off in hours or days, VacationTracker's flexible reporting and tracking supports time off tracking in as little as 15 minute increments!
Handling Exceptions with Ease
In exceptional cases, administrators can easily override calculated allowances and carry-over values, ensuring flexibility when the rules don’t apply.
Vacation Tracker Streamlines Absence Tracking Across Your Organization
Effortless Time Tracking for Modern Businesses
Employees can easily submit vacation requests themselves. Managers can approve with just a few clicks.
Centralized Absence Management
Say goodbye to spreadsheets and calculators! Easily report absences by department, location, or company-wide. Effortlessly export data in CSV, XLS, or ODS formats.
Unlimited Flexibility
Track time off by hours or days. Manage unlimited departments, locations, and leave types. Control the number of people off globally, by department, location, or even absence type.
Efficient and Reliable
Save time and avoid misunderstandings with automated accrual, allowance, and carry-over calculations.
Advanced Privileges
Customize employee access with privilege scopes that allow you to restrict views to specific departments, locations, or even individual time off requests.
Managed Service
VacationTracker is hosted in the cloud as a fully managed service, so you don't need to worry about maintaining yet another solution. Updates are automatically applied without any action needed on your part.
Simple, Transparent Pricing
with No Hidden Fees
Choose the plan that best suits your needs
Upgrade, downgrade, or cancel at any time
no minimum contract required
Free Plan
free up to 10 employees
- Up to 10 employees
- Track Days or Hours
- Single Location
- Single Policy
- Full Allowance Reporting
- Calendar integration (ICAL)
- Daily & Weekly notifications
- Email and Chat support
Pro Plan
$ 1 per employee/month
- Unlimited Employees
- Track Days or Hours
- Unlimited Locations
- Unlimited Policies
- Full Allowance Reporting
- Automatic Accruals
- Calendar Integrations
- Priority Support
* 10 day trial. No Commitment or Credit Card required.